How to Write a Visit Report

This article was co-authored by Madison Boehm. Madison Boehm is a Business Advisor and the Co-Founder of Jaxson Maximus, a men’s salon and custom clothiers based in southern Florida. She specializes in business development, operations, and finance. Additionally, she has experience in the salon, clothing, and retail sectors. Madison holds a BBA in Entrepreneurship and Marketing from The University of Houston.

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Whether you’re a student or a professional, a visit report helps you document the procedures and processes at an industrial or corporate location. These reports are fairly straightforward. Describe the site first and explain what you did while you were there. If required, reflect on what you learned during your visit. No additional research or information is needed.

Writing a Visit Report

Explain the site's purpose, operations, and what happened during the visit. Identify the site's strengths and weaknesses, along with your recommendations for improvement. Include relevant photos or diagrams to supplement your report.

Part 1 of 3:

Describing the Site

Step 1 Look over the requirements of your visit report.

Step 2 Start the paper with general information about the visit.

Start the paper with general information about the visit. This will serve as your introduction. In a paragraph, tell your audience when you visited the site and where the site is located. State who your contact was at the site. If extensive travel was needed, you may also briefly state how you arrived at the site. [2] X Research source

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Step 3 Define the purpose of the site.

Step 4 Explain what happened during the visit in chronological order.

Step 5 Summarize the operations at the site.

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Reflecting on Your Visit

Step 1 Describe what you learned at the site if you’re a student.

Step 2 Identify the strengths and weaknesses of the site.

Step 3 Provide recommendations for improvement if required.

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Formatting Your Report

Step 1 Add a title page to the beginning of your report.

Step 2 Write in clear and objective language.

Step 3 Include any relevant pictures if desired.

Include any relevant pictures if desired. While pictures are usually not required, they may be helpful in some visit reports. Group photographs, images of machinery, or graphics demonstrating the layout of the site might be helpful.

Step 4 <a href=Proofread your report" width="460" height="345" />

Proofread your report carefully. Check for any grammatical errors or typos. Ask someone else to read over it for you to make sure it sounds good. If you’re a student, check your professor’s guidelines to make sure that you have all of the required parts. [11] X Research source

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Sample Visit Report

Community Q&A

How can I write a report of a school visit? Community Answer

Try splitting it up into 5 paragraphs. In the first, introduce your trip and why you went on it, but don't give too many specific facts. For the next paragraph, explain in more detail where and when you went. Include factual information, and maybe what you were expecting before the trip. In the third section, write about what you liked about the specific trip. This will also include more information - for example, if you went to a museum, explain in detail what specific exhibition you enjoyed. This will be your longest paragraph. For the fourth, include some other things you saw, and maybe how your friends or classmates reacted to the trip. Then, write a short conclusion about what you learned on the trip, etc.

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